TEAM REGISTRATION STATUS
A team’s registration shall only be treated as:
• 'SUBMITTED' once the online registration process has been completed;
• 'PROVISIONALLY ACCEPTED' once Tropical 7s confirms that the team has been offered a place in a division full payment of the team registration fee has been received
• 'FULLY CONFIRMED' once all pre-tournament registration, roster, eligibility and compliance requirements have been satisfied, and once the team has completed any mandatory onsite team check-in and accreditation procedures required by Tropical 7s.
All teams and players must comply with both the tournament's team and player eligibility requirements as described below and have satisfied all compliance requests from the tournament by no later than Friday, 26th February 2027.
TEAM ELIGIBILITY REQUIREMENTS
-
Maximum squad size: The maximum squad size per registered team is capped at 15 players. Please note only 12 players can be made available for any match.
-
A club can only register 1 team per division unless otherwise pre-agreed with the Tournament Director.
-
For international teams (i.e. not registered in the USA) , successful registration is subject to the receipt of an acceptable permission to tour letter from the team's national union that states the names of all players and coaches are in good standing with their home union.
-
For US-registered teams, successful registration is subject to both the club and all rostered players & appointed coaches are in good standing with USA Rugby (or a USA-Rugby approved affiliated body). Only teams and players actively showing in RugbyXplorer will be allowed to compete. The team's coach must be certified by USA Rugby (World Rugby Level 1), hold up-to-date Safesport Certification and background checks.
-
All players rostered to the team will be required to check into the tournament in-person with their team to receive their accreditation.
-
Team staff must comply with USA Rugby’s SafeSport Code (“Code”), Minor Athlete Abuse Prevention Policies (“MAAPP”), and training policies. As such no position which would confer authority, regular contact or access to minor athletes may be filled by an individual who does not fall under the pre-conditions set for compliance by USA Rugby. Rosters
-
All teams must hold appropriate insurance cover for all members of their party while they are participating in the Tropical 7s and any related activities e.g. training. Teams may be requested to provide details of their insurance coverage.
-
All teams, their staff and players are required to hold appropriate insurance for for the purposes of participating in the event. Proof of adequate insurance may be requested as a condition of confirming a team registration.
PLAYER ELIGIBILITY REQUIREMENTS
All players must be in good standing with their home governing body and players must have completed any applicable waivers and/or release forms to play in the tournament from its home Union.
Every player must be registered in the Tournament’s registration system (EventConnect)and is required to submit:
-
Supporting player information, including name, date of birth, emergency contact, relevant medical information etc.
-
Proof of date of birth (if required)
-
A completed ‘Player Consent & Medical Release’ waiver via the registration portal (contact your Team Manager/Coach for details). If the player is under the age of 18 at the time of submitting the waiver, this form must be completed by the player’s parent or legal guardian.
A player once registered for a team, irrespective of whether he or she has taken part in the tournament, cannot register or make themselves available for registration in any other team. All players must satisfy all player compliance requirements as determined by USA Rugby.
OVERAGE & UNDERAGE PLAYER EXEMPTIONS
Overage exemptions (U18/U16/U14/U12 divisions): Up to 2 overage exemptions are allowed per team for players born within 3 months of the birthday cutoff as listed above (i.e. June/ July/Aug birthdates).
Overage Player Exemptions (U23 divisions): An exemption can be applied for up to 2 players per team who are born within 12 months of the birthday cut-off date (i.e. born on or after 1st September 2002).
PLAYING UP AGE GRADES
Playing 'up' an age grade: Players can play up an age grade as long as the player is eligible to do so under the rules and regulations of its home union and the player concerned has completed the necessary waivers/release forms. The Team Manager or Coach is obliged to notify the Tournament of any players in their roster that are playing up an age grade and provide copies of waivers/release forms prior to submitting their roster.
All age exemption requests (overage and underage) need to be submitted and reviewed in advance of the tournament (and no later than 26th FEBRUARY 2027) by the player's coach/team manager of the team they are representing at Tropical 7s. The Overage/Underage Exemption Request form can be completed HERE.
PLAYER WEIGHT LIMITS (U14/U12 only)
Player weight limits shall apply to the following divisions:
-
U14 divisions: Max player weight: 185lb
-
U12 division: Max player weight 135lb
All players in the above divisions will be required to do a weigh-in conducted by tournament organizers prior to the start of competition.
If you have any questions about team or player eligibility, please email info@tropical7s.com.