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ACCOMMODATION

EXCLUSIVE RATES FOR TOURNAMENT TEAMS & THEIR SUPPORTERS

Participating teams (including travelling friends and family) can benefit from specially discounted rates as negotiated by our official accommodation booking partner, Event Connect which is fully integrated within our team registration system. To check the latest tournament accommodation availability, please click HERE.

NOTE: YOU MUST REGISTER YOUR TEAM FIRST BEFORE YOU ARE ABLE TO HOLD/BOOK ACCOMMODATION VIA OUR ONLINE BOOKING SYSTEM

 

Benefits of booking tournament accommodation for Tropical 7s with Event Connect are as follows:

  • Extensive choice of hotels in the Tampa area: Over 30 hotels to choose between in the Tampa area - opt to stay near to the fields, in downtown Tampa or even near the beach. 

  • Best available group rate: Exclusively discounted nightly room rates ensuring the best available group rate for the tournament dates are offered to Tropical 7s registered teams .

  • Free room ‘holds’ for up to 10 days: Block and hold live room inventory for up to 10 days without commitment or any hidden fees.

  • Dedicated tournament accommodation page: Our dedicated tournament accommodation page lists all tournament hotels with live availability and pricing across all tournament properties. Filter search results by date, by availability/minimum number of rooms, by distance to venue and even by preferred hotel amenities (e.g. breakfast included, pool, free WIFI etc)

  • Stay together - Pay Separately: Easily share details of held room blocks with other members of your group (including travelling friends and family) allowing for a room block to be held by the team manager with the option of individual rooms to paid for by others in your group.

  • Extend your stay and benefit from the same rate: Discounted tournament hotel rates extended to nights before and after the tournament. Easily request rates/availability outside these dates for longer stays directly through the tournament hotel feed.

  • Accommodation booking system integrated with team registration platform: Team registration, team rosters, match schedule & results and team accommodation are all conveniently co-located within a single platform. An online dashboard is available for team managers showing ‘held’ and ‘confirmed’ room bookings, enabling the team manager to see who on your team has booked as well as the ability to allocate rostered players to specific rooms. 

  • Dedicated sales agent available for clubs with multiple teams: Clubs travelling with multiple teams can request a dedicated agent at EventConnect, who will act as a liaison and work with the hotels directly to secure larger room blocks.

  • Multi-channel support:  Live Chat, Email and phone support (1-888-723-2064). EventConnect consistently achieves over a 99% positive booking experience rating from users looking for tournament housing. In the rare event the hotel makes a mistake with a booking, the guest will receive full EventConnect support and ensure guest is accommodated.

If you have any questions or need help finding your tournament accommodation, Event Connect have a dedicated team who can look into your accommodation needs.  Please email teamrelations@eventconnect.io or call  1-888-723-2064 with your specific requirements.

 

If you are bringing multiple teams to the tournament we strongly recommend you contact Team Relations in advance to discuss your club's accommodation needs.

 

Teams can access discounted tournament accommodation rates as follows: 

 

  • At the point of team registration - the team manager/coach registering the team will automatically be taken to the list of available hotels when they register their team.

  • By accessing their 'Team Dashboard' - once a coach/team manager has registered their team, they will be able to access their Team Dashboard where they can view the accommodation options.

  • By clicking HERE.

  • By calling Event Connect directly quoting '2023 Tropical 7s': 1-888-723-2064

HOLDING, CONFIRMING AND PAYING FOR YOUR ROOM RESERVATIONS

The tournament's accommodation booking system allows for room blocks to be held for up to 10 days.  Room block holds that are not confirmed within 10 days will then be released. Once you have requested a room block, the system will allow you to give your room block a customised name (e.g. 'Oakville Crusaders U14 Boys') and a shareable link which you can forward on to other members of your group where they can confirm a booking within your allocated room block.

 

To confirm a room booking, a room night deposit of $7 will be taken at the point of confirming the reservation (referred to as an 'Event Connect' service fee). The balance of the booking must then be paid for at the hotel. Any additional requests e.g. rollaway beds, breakfast upgrades etc must be made directly with the accommodation provider. Please note the $5 per room night booking deposit is non-refundable (except in the case of event cancellation) and will show as 'EventConnect' on your credit card statement.  Please read the important information below about about booking policies.

 

If a team manager prefers to book all the room reservations for a group centrally, he/she can add individuals within the group (players, coaches, friends and family) and allocate them to specific rooms in your block via your 'Team Dashboard'.  See HERE for a short video on how to use your "Team Dashboard'.

 

Remember travelling friends and family of the team can also benefit from our discounted accommodation rates!

 

A NOTE ABOUT ACCOMMODATION BOOKING POLICIES...

Please note that your accommodation booking is completely separate from your team's registration for the tournament and is governed by different terms and conditions (including fees and taxes) as each accommodation provider will differ.  It is important therefore that before confirming your reservation, you check the hotel's specific terms and conditions as they may differ from provider to provider. Tropical 7s will not be held responsible for any disputes relating to team accommodation.

 

Please note that Event Connect charge approx $5 per room night service fee (included within the advertised rate) which is non-refundable except in the case of event cancellation.  However, it is still possible to block rooms for up to 10 days without incurring any charges.

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