The health and safety of the athletes is of primary importance at the Tropical 7s. The tournament works in as many ways as possible to provide the necessary medical assistance and information. As a USA Rugby-sanctioned event, the Tropical 7s operates in line with all of USA Rugby’s medical guidelines. During the event, a team of certified athletic trainers are on-site alongside ambulance services staffed by EMT personnel. The primary role of the Tropical 7s medical team is to assist in the assessment and treatment of injuries sustained during the tournament.
PLAYER CONSENT & MEDICAL INFORMATION FORM
All rostered players must complete a Player Consent & Medical Information Form before participating in the competition. Forms must be signed by the player or by the player’s parent or legal guardian if below the age of 18 at the time of the tournament. Completed forms must be submitted for all rostered players to the Tournament Office before the start of the tournament. A copy of the form can be found HERE.
MEDICAL TREATMENT ACTION PLAN
These steps outline how injuries will be assessed and treated:
- Athletic trainers employed by Tropical 7s will be positioned around the field complex and will act as the first responders to any on-field injury. If a player is deemed to require medical treatment, the referee will ask the appointed athletic trainer to enter the pitch and assess the player.
- The athletic trainer will decide if the player can continue playing or requires further treatment. The player may be taken to the Medical Tent for further treatment/diagnosis. In the case of serious injury, the athletic trainer may call for the EMT personnel for further assessment and decision to take the player immediately to hospital for further assessment/treatment.
- The athletic trainers provided by Tropical 7s for the event have overriding authority of any medical staff brought to this event by individual teams. Tropical 7s medical staff will work with team’s own medical personnel for consultation and assessment, but the Tropical 7s lead trainer will have final say on any and all cases involving the welfare of players.
- Tropical 7s trainers and physios will be responsible for treating minor injuries to players and will defer more serious care to EMS personnel. Dedicated ambulance services will be present at the event on competitions days in the rare event that emergency medical treatment is required on-site. Tropical 7s athletic trainers will provide on-field care until EMS personnel arrive.
- The medical team and/or the Tournament Director will advise the coach of the player's team to assign someone to accompany the athlete to the hospital. The coach should bring pertinent medical history of the player, any personal belongings, their medical insurance card, the player's signed consent form and ID.The injured player's club representative should parents/guardians/family as detailed in the player consent form as necessary. In all cases of injury, it is the responsibility of the injured player’s coach/team manager to complete an Incident Report Form which are available from the Tournament Office.
All Tropical 7s athletic trainers are familiar with concussion protocols and World Rugby’s/USA Rugby’s Graduated Return To Play (GRTP) procedure. If a player is diagnosed by medical staff or a qualified healthcare professional that they have sustained a concussion or suspected concussion, the player may be deemed unfit to play and advised not to return to play until he or she is symptom-free and has been cleared for return to play by a qualified healthcare professional.
All team coaches should be aware of the USA Rugby Policy regarding concussions which includes the 5 R’s shown below as well as compliance with the World Rugby Concussion Guidelines. It is strongly recommended that the player complete USA Rugby’s approved GRTP (Graduated Return to Play) procedure prior to return to full play and competition. It is also recommended that all players, staff, parents, referees, volunteers follow these five basic steps when dealing with suspected concussions:
- Recognize – Learn the signs and symptoms of a concussion so you understand when an athlete might have a suspected concussion.
- Remove – If an athlete has a concussion or even a suspected concussion he or she must be removed from play immediately.
- Refer – Once removed from play, the player should be referred immediately to a qualified healthcare professional who is trained in evaluating and treating concussions.
- Recover – Full recovery from the concussion is required before return to play is authorized. This includes being symptom-free. Rest and some specific treatment options are critical for the health of the injured participant.
- Return – In order for safe return to play in rugby, the athlete must be symptom-free and cleared in writing by a qualified healthcare professional who is trained in evaluating and treating concussions. USA Rugby strongly recommends that the athlete complete the GRTP (Graduated Return to Play) protocol.
In the event that player needs to be taken to hospital, the nearest hospital (with Emergency Room facilities) is as follows:
Heart of Florida Regional Medical Hospital
Davenport, FL 33387
Driving Directions (approx. 15 mins):
- Turn right out of the main car park onto Loughman Rd/Polk 54/Ronald Reagan Pkwy
- Continue to follow Polk 54/Ronald Reagan Pkwy for 2.1 miles
- Use the left 2 lanes to turn left onto US-27 South
- Continue on US-27 South for 5.3 miles
- At Walgreens intersection, turn right immediately onto Massee Road – hospital entrance and parking is on the right.
HYDRATION & SUN PROTECTION
Central Florida has a humid subtropical climate. In April, the average daily high temperature can reach the upper 80s and the UV index can reach 8 or higher at this time of year. Note the following suggestions regarding sun protection and hydration for the safety of athletes and guests:
- Apply sunscreen with SPF 30 or higher 15 minutes before going outside.
- Reapply sunscreen throughout the day at least every 80 minutes.
- Limit yourself to direct sunlight exposure during the hours of 11am and 3pm. Make use of the covered seating areas and shade whenever you can.
- Hydrate often. Tropical 7s provides drinking water in coolers for teams throughout the tournament.
- Bring or rent a tent to provide shade for your team (available from the Tournament Office if ordered in advance).
EXTREME WEATHER & LIGHTNING POLICY
Springtime is a warm and dry season for Florida, making temperatures pleasant and risk of rain and thunderstorms low. Weather information is usually posted on the event notice board each morning before the start of play. Although unlikely at this time of year, the following actions will be taken in case of severe weather and lightning:
- “30-30 Rule”: “30-30 Rule” states that when lightning/thunder is observed, count the time until you hear thunder. If this time is 30 seconds or less, go immediately to a safer place. If you can’t see the lightning, just hearing the thunder means lightning is likely within striking range. After a storm has dissipated or moved on, wait 30 minutes or more after hearing the last thunder before leaving the safer location.
- In the event of threatening lightning strikes, go immediately to a safe location. Do not hesitate. The safest place commonly available during a lightning storm is a large, fully enclosed substantially constructed building. Substantial construction also implies the building has wiring and plumbing, which can conduct lightning current safely to ground. Once inside, stay away from corded telephones, electrical appliances, lighting fixture, microphones, electric sockets and plumbing. Inner rooms are generally preferable from a safety viewpoint.
- If you can’t reach a substantial building, an enclosed vehicle with a sold metal roof and metal sides is a reasonable second choice. Close the windows, lean away from the door, put your hands in your lap and don’t touch the steering wheel, ignition, gear shifter or radio. Convertibles, cars with fiberglass or plastic shells, and open framed vehicles are not suitable lightning shelters.